University Secretary
Gwenan has strategic oversight of all aspects of the governance of the University including Council, Senate, Court, Executive Board and all Council Sub-Committees. In addition, she leads the Executive Board Office, the provision of legal services, contracts and information compliance, safeguarding and Prevent, student conduct and complaints, Honorary Degrees, research governance, ethics, ordinances, regulations and policies.
Sera provides executive and administrative support to the Vice-Chancellor’s Office and Executive Board Office portfolio. She takes the lead on administrative support for the Senior Leadership Group and assists with other senior-level meetings including Council and Council sub-committees. Sera coordinates and manages the administration of a range of processes including the Honorary Appointments process and the flying of the University flag in memoriam. She manages and maintains the University’s board management software, Admincontrol, and develops the content for the Vice-Chancellor’s Office, Governance Office, and Legal & Compliance Office webpages.
Sera assists the University Secretary with the planning and scheduling of the University diary and works alongside the University Secretary in coordinating the schedule of the Honorary Graduands. Sera assists the Head of Legal Services with other administrative duties on behalf of the Legal & Compliance Services and also provides specific administrative support to the Senior Executive Assistant to the Vice-Chancellor.
Sera joined the University in 2022, having only just graduated from Bangor University with a First in English Literature with English Language.
Legal Services, Compliance and Contracts
**Sarah is currently on maternity leave please direct your enquiry to [email protected] / [email protected] as appropriate**
Sarah is the first point of contact for all staff requiring legal advice. She is responsible for providing legal advice to the University and its subsidiaries, advising on a wide range of matters spanning the whole range of University activities.
Sarah works closely with other Professional Services, particularly the Integrated Research and Impact Support Service, to e.g ensure appropriate contractual cover for the University’s activities.
In addition, Sarah is the University’s Data Protection Officer and manages the information compliance process.
Lynette provides support for Governance Services with all aspects of compliance activities. In particular, Lynette manages the University’s response to information legislation requests (including Freedom of Information (FOI), Environmental Information Regulations (EIR) and data protection requests (SAR)) to ensure they are dealt with efficiently and effectively in line with legislation and best practice guidelines. As part of this role, she also assists the Legal and Compliance Manager with Data Protection breaches.
Lynette oversees the management and retention of appropriate business records on a daily basis, liaising with University staff to produce appropriate retention policies. She provides advice and guidance to all members of staff on all aspects of records management, from creation through to disposal, ensuring core records management sensibilities are incorporated into day-to-day activity whilst preserving the corporate memory and heritage of the University.
Lynette also manages the operation of the Record Centre service for core University records so that staff can find the information they need quickly and easily, and the department knows what information it has and where it is, only keeps the information it needs, and stores its information efficiently and securely.
Lynette works part-time for the Office and is available on Mondays and Tuesdays, and Wednesday mornings. She is also Senior Archivist of the University.
Sinead offers support to researchers and other university staff requiring a wide range of contractual agreements, which can include Collaboration Agreements, Confidentiality Agreements, Material Transfer Agreements, Data Sharing Agreements, Studentship Agreements, and other agreements relating to the commercialisation, research, and innovation activities of the University. Sinead can assist with drafting, reviewing, negotiating, as well as the final execution process. Sinead liaises routinely with the University’s IRIS team, as well as the academics, to ensure that each contractual agreement correctly reflects the cost of the project, as well as advising on the benefit and risk to the University.
Sinead is currently a member of CILEX at ACILEX (Paralegal) level.
Research Governance and Ethics
Colin is the University lead on modernising and updating research governance and ethical processes, providing advice and developing guidance for Colleges on ethics, research ethics, research governance and integrity issues. Managing the University’s research relevant licences in relation to the Human Tissue Act and the Animals (Scientific Procedures) Act, Colin is also responsible for managing the University’s corporate policy framework and ensuring all policies meet the needs of the strategic aims and objectives of the University and are all aligned with the University’s Strategic Plan. Colin is also responsible for managing the University’s academic regulations, codes of practice, and procedures. Colin is Secretary to the Senate Regulations and Special Cases Committee.